Admin Assistant (Development Management)

اسم المؤسسة
MSF – Spain
Sudan السودان
Full Time دوام كامل
Human Resources الموارد البشرية
Min. education
Bachelors Degree بكالوريوس
Career level
المستوى المهني
Junior مبتدئ


Admin Assistant (Development Management)
MSF – Spain - Sudan

Medecins sans Frontieres is a private international medical emergency organization. It provides assistance to populations in distress, to victims of natural or man – made disasters and to victims of armed conflicts, and does so irrespective or race, religion, creed or political convictions.
Job title: Admin Assistant (Development Management)
Place of work: Khartoum (field visit upon request)
Gross Salary: 3,742 SDG
Main Objective:
The Admin Assistant for the area of development management will execute HR and administrative support tasks for all tasks related to recruitment and capacity building in the whole mission in order to ensure legal compliance and compliance with MSF procedures
Main Responsibilities:
• Under the Development Manager supervision, execute administrative and legal related tasks
• Inform in the systems all personal files and keep them up-to-date in order to facilitate HR processes management
• Update job description and function grid classification in order to clarify accountabilities and rewarding practices
• Prepare and archive formal certificates and other HR documents when needed in order to facilitate hiring processes
• Answer all questions on Training, development issues and other specific procedures for all staff
• Supervise all movement of personal from/ to mission/ project/ home/ training location etc. and all related formalities (briefing, visa, accommodation, etc.)
• Identify venues for recruitment and training issues
• Supervise accommodation facilities, maintenance and related services for international and relocated staff in order to ensure MSF standards of living
• Support line managers in recruitment and hiring process, ensuring administrative and legal accuracy, in order to meet HR needs
• Communicate to and brief new employees on HR Development policies and regulations in order to facilitate on boarding processes
• Registers applicants to training and follows – up with HR Manager
• Prepare all correspondence with local authorities (i.e, HAC, ministry of labour) in order to maintain good relationships and to do the physical follow up
• Support the mission in planning, recording and follow of PMS and capacity building
• Be in charge of all capacity building administrative activities in the mission
Desirable, certificate or diploma in business, HR Management or similar education
Minimum 1 year experience as HR Assistant or in similar related jobs, Desirable experience in MSF or other INGOs
Fluent in written and spoken English and Arabic
Proficient user of computer (word, excel, internet)
Result orientation, Teamwork, Flexibility, Commitment, Stress Management
Interested candidates are requested to send their application to HAC Labour office – Khartoum
Only short listed candidates will be contacted
Open date: 25/11/2015
Closing date: 10/12/2015

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