Administrative & Finance Assistant
Job Posting Title
Administrative & Finance Assistant, G-6, Kassala, Sudan
Purpose of the Position
Under general supervision of Operations Officer, performs a variety of Administrative and financial functions in support of programme activities.
Key Expected Results
Initiate activities involving processing of procurement for office supplies/services and Handle any emergency supplies as needed.
Scan/attach copies of the reviewed payment supporting documents for operations section in the OSC system and follow up enactment with the Finance.
Follow up with Finance enactment of payments pertaining to office different sections and update concerned section/s accordingly. Responsible for preparing and monitoring monthly cash forecast/cash follow for the cross sectoral section.
Works with programme colleagues to assist in conducting the HACT assurance activities/financial spot checks. Prepares reports to assist with monitoring the status of implementation of the HACT assurance plans.
Monitor the status of outstanding Direct Cash Transfers (DCT) at the Zonal office level, and ensures that DCTs liquidations and refunds are recorded timely and accurately.
Monitors and calculates the overtime of general service staff, and record it in the system after having it reviewed and approved.
Prepares travel authorizations and security clearance for staff in operations section and arranges for other official travel related issues.
Provides admin services and support to the office, i.e. electricity, water, telephones, etc.
Supervises drivers and cleaners and manage their performance.
Manages the transportation unit and maintains the records of fuel and vehicle maintenance.
Prepares accommodation and transportation of visiting missions to the Zonal Office.
Back up Zonal Operations Officer during his absence on leave, etc.
Qualifications of Successful Candidate
Completion of secondary education. Training in administrative field is desirable. Additional commercial training in bookkeeping, business or accounting is desirable.
Six years of progressively responsible clerical and administrative/accounting work.
Very good knowledge of the local language and one or two working languages of the organization.
Diversity and Inclusion
Working with People [II]
Drive for Results [II]
Applying Technical Expertise [II]
Following instructions and Procedures [II]
Planning and Organizing [II]
This vacancy is open ONLY for nationals of Sudan.
Successful candidate must be willing to serve in field locations temporarily, depending on the needs of the job
Only short-listed candidates will be contacted.
UNICEF is an equal opportunity employer and qualified females and young people are particularly encouraged to apply.
UNICEF is a smoke-free working environment.
Zero tolerance of sexual abuse and exploitation is our policy.
Note to applicants
UNICEF does not charge a fee at any stage of the recruitment process (application, interview meeting processing, training or any other fees), nor will we request information about your bank account during recruiting
HOW TO APPLY:
TO APPLY: Please crate your profile and apply through http://reliefweb.int/job/1283966/unicef-sudan-administrative-finance-assistant-g-6-fixed-term-kassala-sudan
Closing date: 13 December 2015
- Minimum experience
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