Overseeing the financial activities of the programme, the Finance Manager carries out the various accounting functions required in order to provide accurate and timely information to donors, HQ, field management and the field teams on the financial status of the programme. This involves organising and further developing the financial processes required for the projects to function effectively as well as managing the finance team, providing coaching and training as required.
Multi-sectoral relief programme in South Sudan including provision of Primary Health Care, Health and Hygiene Promotion, Water and Sanitation, and NFI distributions across fixed and emergency response locations.
Juba, South Sudan
Initial Contract Details
Full time, minimum contract 24 months
Key Activity Areas
Manage the day-to-day accounting functions of the programme including, but not limited to:
Reconciling / verifying bank and cash amounts on a regular basis.
Ensuring payments are made in a timely fashion.
Detailing expenditure through monthly expense sheets for all cash accounts.
Preparing the monthly cash needs forecast for the programme, ensuring that money is transferred between locations in a timely manner and that daily cash needs are met.
Preparing the monthly financial accounts.
Supporting field bases in financial matters, as required.
Monitoring project spending on an on-going (monthly) basis.
Ensure that Medair Finance Procedures are followed in the Country Programme’s offices as part of internal control monitoring.
Work with Budget holders and HQ staff in the preparation and development of budgets for projects and shared costs.
Contribute to the financial management of signed donor grants.
Prepare and deliver financial activity reports within the required timeframe.
Prepare for, manage and support internal and external field financial audits, providing all information required by local legislation, donors, HQ or other bodies.
Meet the finance related administrative requirements of Medair, donors, local legislation, suppliers, contractors and any other stakeholders, so that the financial aspects of the programme function efficiently, effectively and with integrity.
Work with HR to ensure the preparation of monthly payroll list, payment and record-keeping of staff salaries and / or allowances is done in a timely manner and in accordance with local employment regulations, ensuring that all required statutory deductions are made and subsequently paid to the appropriate authorities.
Support the HQ Programme Finance Officer (PFO) in reporting to donors, providing relevant documents and narrative explanation of any anomalies or discrepancies.
Manage and oversee the programme finance staff including recruitment, day-to-day management, development and training, appraisal, etc. Provide functional supervision to field Finance Officers.
Develop and maintain a communication structure with colleagues to ensure they are kept informed of applicable financial activities and requirements, including the distribution of key financial information.
Control and manage the security of in-country cash when held on site and when being transferred to other account holders.
Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed.
University degree in relevant subject and/or Certified Public Accountant (CPA) Part 2 (or equivalent) completed
Strong working knowledge of English (spoken and written)
Experience / Competencies
Relevant professional experience in a financial position for at least two years
Overseas experience, preferably working in the NGO finance sector desirable
Experience in a financial supervisory position working with different accounting packages desirable
Experience working with institutional donors and representing at national and local levels desirable
High numeracy skills, problem solving ability, excellent attention to detail
Strong organisational skills and the capacity to analyse and prioritise needs
Strong leadership skills and a supportive management style
Good document writing skills; team-player with good inter-personal skills
Able to cope with basic living conditions in the field and during field trips
Medair Standard Working Requirements for the Field
Experienced professionals in a relevant field; Overseas intercultural experience
Committed Christians; commitment to the Medair values
Strong working knowledge of English, spoken and written
Working knowledge of French, spoken and written, for French-speaking field programmes
Single or married (with no children under 18). If married, your spouse must also apply.
Successful completion of Medair Relief & Recovery Orientation Course (ROC)
Reflect the vision and values of Medair with team members, local staff, beneficiaries, external contacts
Able to live and work in a multicultural team under difficult conditions
Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, honesty, and physically fit
A salary based upon the grade of the position and the experience of the position-holder
Comprehensive briefing at our Swiss headquarters, as well as an in-country briefing
Security training for those going to particularly insecure environments
Accommodation, food, and transportation in-country
Return flights to and from the country programme (one return flight for every year of service)
Rest and recuperation (R&R) leave (including travel, accommodation, and food allowance)
Annual leave; Death and disability allowance
Contribution matching programme for retirement savings (for experienced relief workers)
Additional contract benefit allowance for those who commit to longer contracts
Comprehensive medical and emergency rescue insurance, with up to 60 days post- assignment coverage, including debriefing
This is a field position based in Juba and working and living conditions may be very different to that previously experienced.
Please fill out your application for this position via the apply buttons on this page. Please do not make multiple applications. We will not review email applications.
Only English-language applications and CVs will be reviewed.
Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.
- See more at: http://relief.medair.org/en/jobs/positions/finance-manager-sds/#sthash.LKj6SpyY.dpuf
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