Supply Officer

اسم المؤسسة
MSF – Spain
Sudan السودان
Full Time دوام كامل
Logistics النقل والإمداد
Min. education
Bachelors Degree بكالوريوس
Career level
المستوى المهني
Student/Trainee طالب/متدرب


Medecins sans Frontieres is a private international medical emergency organization. It provides assistance to populations in distress, to victims of natural or man – made disasters and to victims of armed conflicts, and does so irrespective or race, religion, creed or political convictions.
Job title: Supply Officer
Place of work: Based in Khartoum with regular visit to the field
Gross Salary: 4,204 SDG
Main Purpose:
Support the supply department with the all the external work related to customs and transportation, reception goods, dispatch area management and monitor the warehouse stock according to MSF protocols and procedures in order to contribute to the smooth functioning of the mission, ensuring efficiency, accountability and transparency. While the supply officer remains in the office filling in the software and dealing with the administrative work.
International Fright:
• Prepare the documentation required for the international fright
• Liaises with the concerned ministries for getting pre – clearance certificates and cargo exemption
• Prepare the documentation and formal authorization for re – exportation of items from Khartoum
• Liaises with clearance agent for air and sea cargo
• Ensure smooth transportation of cargo from the Airport / or Port Sudan to MSF OCBA warehouse
• Prepare the documentation required for the cargo dispatching from Khartoum to Elfashir / White Nile or any other location outside Khartoum
• Follow up with the company in case of damage and loses of cargo while in transit
• Is responsible for following all information regarding to any cargo and report to supervisor preparing freight manifest for all cargo leaving from Khartoum
• If requires, provides support in the field and replaces position on temporary basis
Dispatch or Transit Stock Management:
• Organize with the supply officer for reception of local purchase done by the purchaser
• Prepares the shipping documents to requesters in capital or to the field
• Manages the dispatch area
• Carries out physical stock and items check according to the inventory procedures
• Organizes and sets up the storage areas and conditions according to the needs and the rules
• Ensures that the loading / offloading zones and the storage areas are kept perfectly clean and tidy
• Ensures that the warehouse facilities are supplied with the related equipment and consumables (stock cards, cardboard boxes, adhesive tape)
• Ensure sufficient stock for the effective functioning of the mission activity: Periodically check stock levels (physical count), keep track of deliveries, movement of goods, keep informed on price fluctuations, shortages of certain good
• Receives supplies and checks the reception documents, quantity and quality according to the PO
• Reports any needs relating to warehouse structure and equipment to Supply Manager
Administrative and Filing:
• Keeps record of all transport and international documents
• Updates the filling system according to MSF OCBA standard
• Follow up the reception of shipping documents from the field and change the status accordingly
• Files all flight/ truck documents, stock cards transit register and reception
• Creates fright manifest and follows the manifest until the good received at the fields and after confirmation, closes the manifest
• Updates the transport board with the order movement from Capital to the field base
• Ensure efficient supply administration, and implementation of standard tools
• Responsible for filling documents, correspondence and other papers relating to supply in the projects
• Analyze the database of standard items and to compare it periodically with items regularly ordered and archiving of the supply documentation and guarantees the availability and the coherence of supply data
• Performs any reasonable additional duties when asked by his/her supervisor
Essential degree and specialization in Logistics/Supply Chain or other related subject
Essential in supply chain management (minimum 2 years) Desirable working experience in INGOs
Oral and written English and Arabic compulsory
Essential Computer skills including Excel, Word and Outlook
• Quality and results orientation
• Teamwork
• Cross cultural awareness and flexibility
• Commitment
• Stress Management
• Information seeking and handling
• Analytical thinking
Interested candidates are requested to send their application to HAC Labour office – Khartoum
Only short listed candidates will be contacted
Open date: 25/11/2015
Closing date: 10/12/2015

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